Q:What, if any, assistance does the County offer to help interested applicants navigate the application process?
A:This funding cycle, we are offering organizations the opportunity to schedule a documentation compliance review (by appointment only) by appropriate County staff no later than ten business days prior to the application deadline. The reviews will provide the organization an opportunity to receive a certification by OMB staff that all required documents were submitted and deemed acceptable. The certification template will include an authorized signature by a designated county employee.
For those organizations that do not provide all required documents at the time of appointment, they will receive a document indicating the missing documents and be provided the opportunity to schedule a second compliance review, if appointments are still available. The last date appointments will be scheduled is Friday, November 8, 2013. By offering this enhanced service, organizations have the option to confirm, in advance, that they have acquired acceptable documentation to meet the compliance review phase of the application process. This is an optional service.
Q:What number do I call to schedule a compliance review?
A:You may call the Office of Management and Budget at 301-952-3300 and indicate that you would like to schedule a documentation compliance review. These appointments will be available Monday, October 28- Friday, November 8, 2013.
Q: Who is eligible to apply?
A: Any organization, institution or association incorporated as a private, non-profit organization designated under 501 (c) (3) of the Internal Revenue Code that provides services or activities in Prince George’s County and currently in “good standing” with the State of Maryland, District of Columbia or the Commonwealth of Virginia is eligible to apply.
Q:What is a Certificate of Status? Where can I obtain a current copy of my “Good Standing” documentation?
A:This means that all documents and fees required by law to be submitted to the appropriate department have been received, and that no other government agency has notified the department/office that the entity is delinquent in tax payments. The Maryland State Department of Assessments and Taxation issues a certificate verifying that a business entity is in “good standing.”;; For more information please see Certificate of Status on the Maryland State Department of Assessments and Taxation SDAT website.; Similarly, the District of Columbia, Office of Tax and Revenue also issues a Certificate of Clean Hands formerly known as Certificate of Good Standing. In the Commonwealth of Virginia, the State Corporation Commission (SSC) Office of the Clerk issues a Certificate of Good Standing.
Q:I have a copy of my Certificate of Status however; it is from a year ago. Is this acceptable?
A:No. We require current documentation. Your Certificate of Status document will reflect the date of your request on both the internet copy and the hard copy (if you choose to submit a copy of your actual certificate). Your documentation should not reflect a date earlier than July 1, 2013 or later than November 21, 2013 to be considered acceptable.
Q:Is my proof of Charitable Registration indicating that my organization is in good standing with the Office of the Secretary of State the same as the Certificate of Status issued by the Maryland State Department of Assessments and Taxation “Good Standing”?
A:No it is not. Under the Maryland Solicitations Act, a charitable organization soliciting in Maryland generally must file documents with the Office of the Secretary of State. Registration is required prior to the commencement of solicitations. The type of registration required depends upon the level of charitable contributions received by a charitable organization. For more information regarding “Registering a Charity”, please visit the website http://www.sos.state.md.us/charity/RegisterCharity.aspx.
Q:How do I apply?
A: Organizations interested in applying for a Community Partnership Grant (CPG) may access the application on the County’s website www.princegeorgescountymd.gov, then select the “My Government” tab to reach the County Executive’s site, then select Community Engagement. If you do not have access to the Internet, you may call 301-952-3300 to have an application sent to you in the mail. Completed applications may be hand-delivered or postmarked and received by Friday, November 22, 2013. Our office hours are 8:30 a.m. to 5:00 p.m. Our mailing address is listed below:
County Administration Building
Office of Management and Budget, Suite 3000
Attention: Grants Manager
14741 Governor Oden Bowie Drive
Upper Marlboro, MD 20772
Q: Can I use a prior year or last year’s application to apply for funding this year?
A: No. Changes have been made to the overall grant application from last year. Additionally, incorrect applications are determined to be non-responsive and will not be reviewed. Accessing the link to the application on the County’s website is the best way to ensure that you are completing the correct application for the current fiscal year. The website address is www.princegeorgescountymd.gov, from there you can access under the County Executive’s site.
Q: Is there an application deadline?
A: Yes. The deadline for application submission is 5:00 p.m., Friday, November 22, 2013. Applications will be date and time-stamped by Office of Management and Budget (OMB) personnel upon receipt. Applications and/or supporting documentation received after the deadline will not be reviewed.
Q: Does the County verify the application’s completeness at the time of submission? I received a letter indicating my application was “complete”. What does that mean?
A: This means that that you will move to the next phase of consideration. Once the Office of Management and Budget receives your application and required supporting documentation, an eligibility verification review is completed. Once this review is complete, a letter is mailed to the organization indicating its application and supporting materials were reviewed and deemed sufficient in meeting submission requirements. Only “complete” proposals will be forwarded to the Executive Review Panel for review and funding consideration.
Q: What is the review process?
A: Only “complete” proposal documents are forwarded to the Office of the County Executive. The Executive Review Panel will convene to review and evaluate proposal submissions. Consideration for award recommendations and final decisions may include, but are not limited to, support of underserved populations, geographic diversity, Administration’s strategic priorities and past performance. Awards are subject to funding availability.
Q: Since the County Executive has established the Transforming Neighborhoods Initiative (TNI), will applications that offer programs and/or services in the six (6) TNI areas receive additional consideration?
A: Yes. Organizations serving TNI areas may receive up to 20 points added to their overall score total provided there is sufficient documentation that the organization is providing service in or providing service to the TNI areas. Simply stating that the organization provides service in a TNI area will not be sufficient. Organizations must clearly show evidence of the clients served in these communities.
Q: My organization will be partnering with and/or operating in a Prince George’s County Public School. Is a letter from the school’s principal sufficient evidence of this partnership?
A: NO. Organizations that currently or seek to provide programming in or collaborate with Prince George’s County Public Schools (PGCPS), must provide a copy of a currently executed Memorandum of Understanding at the time of application. This will serve as acceptable documentation that the program has been reviewed and approved by the Superintendent. For more information, please contact the PGCPS Office of Business and Community Partnerships at firstname.lastname@example.org or you may call 301-952-6095 for more information.
Q: I received an award letter. When I can I expect my award distribution?
A: The County strongly encourages the use of electronic deposits via the Automated Clearing House (ACH) system. Instructions and an authorization form are provided on the County’s website. Paper award checks will be mailed to the address provided by grant recipients on the application form. Please allow up to 30 days from the time of award notification.
Q: What is the maximum grant amount an organization can request?
A: A maximum request of $125,000 has been established for this funding cycle.
Q: Is there a limit on the number of years an organization can receive a Community Partnership Grant (CPG)?
A: Not at this time. Grant awards are for one-year only although an organization may reapply each year.
Q:My organization has multiple program initiatives. Is there a limit on the number of grant applications we can submit for consideration?
A: Only one proposal may be submitted by an organization.
Q:Is there an overall amount of funding available for grants?
A: Yes. The Office of the County Executive has made approximately $1.6 million in funding available to eligible non-profits through the FY 2014 Community Partnership Grant (CPG) Program.
Q: Who do I contact if I have questions?
A: General questions concerning grant application and required submission documents should be directed to the Office of Management and Budget at 301-952-3300. Other questions related to your non-profit program and/or services you provide should be directed to 301-952-3755 or email@example.com.
Q: Can a non-profit submit a letter instead of an application for the County Executive’s Community Partnership Grant Program?
A: No. Only completed applications will be accepted.
Q: Can I use this same application to apply for grants offered by the Prince George’s County Council (Legislative Branch)?
A: No. Applicants seeking funding from the County Council in the form of a Special Appropriation Grant (SAG) should contact their County Council representative’s office or Mr. Gary Sabel, County Council Grant Coordinator for additional information and guidance. Mr. Sabel may be reached at 301-952-5839.
Q: Can I submit multiple grant requests in one application for consideration under the County Executive’s Community Partnership Grants?
A:No, only one request per application.
Q: Do you accept proposals from organizations using a fiscal agent/fiscal sponsor?
A: Yes. Organizations that have this arrangement will have to submit the following items at the time of application for full consideration:
- The memorandum of understanding or the contract between the organization and the fiscal agent/sponsor.
- Page one of the FY 2014 Community Partnership Grant Application Face Sheet.
- Organizational budget and audited financial statement from the fiscal agent/fiscal sponsor.
- Proof of IRS Federal tax exempt status for the fiscal agent/fiscal sponsor, dated within the last five years.
- Board of Directors list for the fiscal agent/fiscal sponsor.
Q:Are there any reporting requirements?
A: Yes. All grant recipients will be required to submit a final financial expenditure report, as well as a final programmatic summary report with evidence based data and detailing the outcomes achieved as a result of receiving grant funds. Previous CPG Awardees with questions regarding your final programmatic and financial report may call 301-952-3300 for more information.
Q:Are there any site visits and/or audit requirements?
A: Yes. As a condition of application and award, grant recipients may be required to submit to periodic site visits and audit reviews by County staff as requested, however, advance notice will be provided.
Q: Will my nonprofit receive the amount of funding requested in our proposal?
A: Funding will depend on several factors. Many aspects of your proposal are taken into consideration, including your organization's mission and goals, leadership, strategy, audited financial statements, budget relative to the amount requested, evidence of partnerships and collaboration and how your dollars are invested within the communities you serve.
Q: If my request for funding is denied, is there an appeal process?
A: Due to the large volume of requests we receive and limited financial resources, we do not offer an appeal process. We encourage all applicants to thoroughly review our eligibility guidelines and related funding priorities.
Q: I received notification that my proposal was not funded. How can I obtain feedback on my overall proposal submission?
A: Organizations that wish to receive feedback on their proposal may call 301-952-3755 or send an email to firstname.lastname@example.org.
Q:How will I be notified if I receive an award?
A: All applicants will be notified by letter of their selection or denial. The Office of Management and Budget does not issue email notifications to applicants.